Shared Library

The Shared Library feature enables centralized management of assessments across multiple schools within a group. This guide explains how different user roles can create, manage, and utilize assessments in the Shared Library.

Index

1. District QB Author Account
   1. Accessing the Shared Library
   2. Creating a New Assessment
   3. Adding Content and Questions
   4. Publishing the Assessment
   5. Editing and Updating Assessments
2. School Admin Account
   1. Viewing Shared Assessments
   2. Duplicating Assessments
   3. Copy to Shared Library

District QB Author Account

The District QB Author account serves as the central hub for managing assessments across all schools in the group. This account has comprehensive permissions including:

• Create new assessments
• Edit existing assessments
• Publish and unpublish assessments
• Archive assessments

Accessing the Shared Library

Navigate to the Library tab in your account to view all Shared Banks enabled for your school group. These banks contain assessments available to all participating schools.

Creating a New Assessment

Follow these steps to create a new assessment in the Shared Library:

1. Click the "Create" button in the author account interface
2. Enter the basic details for the assessment (title, subject, grade level, etc.)
3. Click "Save" to confirm and proceed

Adding Content and Questions

Once you have created the assessment framework, you can begin adding questions and content. The assessment editor provides various question types and formatting options to create comprehensive assessments.

 

Publishing the Assessment

When your assessment is ready to be shared with all schools in the group:

1. Review the assessment content to ensure accuracy
2. Click the "Draft" toggle in the header to change the status to "Published"
3. The assessment will immediately become available to all schools with access to the Shared Bank

📌 Important: Once published, all schools enabled for the Shared Bank feature will immediately have access to view and use the assessment.

 

Editing and Updating Assessments

You can modify assessments even after they have been published. To update an existing assessment:

1. Unpublish the assessment by toggling the status back to "Draft"
2. Make the necessary changes or corrections
3. Publish the assessment again

⚠️ Note: Updates made to the shared library assessment will be reflected in the original assessment only. Any copies that have already been duplicated by schools will NOT be automatically updated.

---

 

School Admin Account

School administrators have view and duplicate access to assessments in the Shared Library. This allows them to leverage centrally-created content while maintaining flexibility for their specific needs.

 

Viewing Shared Assessments

The Shared Bank appears in the Library tab of all admin accounts. From here, you can:

• Browse all available assessments in the Shared Bank
• Preview assessment content and questions
• View assessment metadata (subject, grade level, etc.)
• Duplicate assessments for use in your school

 

Duplicating Assessments

To use a shared assessment in your school, you need to create a duplicate copy. This creates an independent version that you can customize as needed.

 

Copy to Shared Library

School administrators can contribute their own assessments to the Shared Library, making them available to all schools in the group. This feature enables collaborative content creation and sharing of best practices across the organization.

 

Steps to Copy an Assessment

To share an assessment from your school with the entire group:

1. Open the assessment you want to share
2. Click on the "Actions" menu in the header
3. Select "Copy to Shared Library" from the dropdown options
4. A modal dialog will appear to confirm the copy operation
5. Review the assessment details and click "Confirm" to proceed

 

After Copying

Once the assessment is successfully copied to the Shared Library, it becomes immediately visible to all users with access to the Shared Bank across all participating schools. They can view and duplicate the assessment following the same process described in section 2.2.

🔒 Important - Editing Permissions: While any admin can copy assessments into the Shared Library, only the District QB Author Account has the authority to edit or archive assessments once they are in the Shared Bank. This ensures quality control and consistency across all shared content.